Why Datasheet Is Not Enough for Today’s Freelancer

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Image provided by the author.

As a freelancer or a small company, your business is closely connected with computers. You receive and fulfill various orders from different clients; your business is prosperous, it grows, and as you gain experience, the amount of orders gradually increases.

You have to find a way to keep records about your tasks, because you have to know exact sums and the currency of payments received, the client who sent it, the files to be delivered, the deadline, etc. This work can be tedious, and, what is even worse, it diverts you from performing your skilled work, as it is not directly connected with the creative/productive side of your business.

At the first stages of your business, an ordinary Excel sheet is entirely sufficient for that. But the more orders you have, the more time you need to spend on accounting. Furthermore, as everyone knows, losing time means losing money. And one day you find that you forget to issue an invoice and a client has not paid you for six months, or you miss a deadline, or you do not remember a contact’s email or phone number, or a client complains about a project you performed a year ago, but you cannot even recall what that project was about, and so on.

In this moment, you try to find a program or a service which can save you from these accounting tribulations. But the first links provided by Google may dissatisfy you, as they can lead to huge and expensive TMS’s. For you, they look like a Ferrari or an Alfa Romeo, when what you need is a Smartcar.

Here is where Protemos comes in handy. It allows you to significantly reduce the amount of time you spend on drudging accounting. It is a solution specifically designed to simplify your business.

Protemos is an online tool. To be more exact, it is a so-called ‘SaaS’ (Software as a Service). That is what determines its advantages. Since full-time internet access is a must in today’s globalized, digital world, ‘onlineness’ is its main benefit. With Protemos, you are not limited by which device or OS you use, or hindered by their file storage and retrieval. On the contrary, you can receive incoming files on your home Windows PC, create a Protemos project on your Android tablet, perform the task on your iMac and then deliver the processed files from your iPhone. All you need is a browser and an Internet connection.

Protemos does all the monotonous tasks for you. It automates the routine actions, reminds you about the assignments and deadlines, stores information about your clients (and possibly vendors) and keeps financial records about costs and revenues.

Yet, it is very simple: you do not need to take a two-week course to learn it. Its intuitive interface lets you get started in no time. All you have to do is create an account and enter data about your clients and/or vendors.

Here is how Protemos looks on a usual laptop screen:

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Image provided by the author.

And here it is on a standard 5.5″ Android smartphone screen:

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Image provided by the author.

Of course, smaller mobile screens do not provide the same seamless experience as PCs. Not all the items fit on the screen and you have to scroll the page to find the option you need. But the main actions are still possible, so you can, for example, accept or deliver urgent files on a smartphone, even when you sit on a bench in a park.

The structure of an ordinary project is straightforward:

  • Receiving files (and possibly creating a quote, if you do not use/have a set price for a client)
  • Creating a project (or converting the existing quote into a project)
  • Uploading incoming files to ‘project input’
  • Fulfilling a task (or assigning it to a vendor)
  • Uploading ready (or received from a vendor) files to ‘project output’
  • Closing a project
  • Issuing invoice(s)

At any moment you can add files, create new jobs, reopen a closed project, and much more. Protemos is highly customizable, because, from the very beginning, it has been developed with flexibility in mind.

The next benefit is pricing. Compared to other systems, Protemos’ rates are very competitive: you will not have to work for it. Also Protemos allow you to receive a referral bonus for involving new users.

And last but not least: Protemos is developing very quickly. New features appear regularly. Some enhancements introduce new features, while others are intended to simplify the interface. The developers readily respond to user’s requests and implement changes in the following builds.

Thus, the main aim of Protemos is to streamline your work processes and free you from boring, routine tasks, so you can spare more time focusing on what is more interesting and profitable for you.

Sign up to try it today!

About the author
vkOver 16-year career in translation Volodymyr Kukharenko advanced from a freelancer to CEO of translation agency and founder of software company. He managed all types of tasks associated with language production: translating and self-training as a freelancer, editing and teaching as an editor, managing the pipeline as a PM. In 2010 he co-founded Technolex Translation Studio and led the company to its current leading positions on Ukrainian market. Having the deep knowledge of the processes in the translation companies and the translation industry as a whole, in 2014 he created Protemos, a software startup to create the new tools for the translation industry which he was missing on his previous positions. By now, the company have released 3 tools: ChangeTracker, Protemos and TQAuditor, and thousands of users are already using them.